Most of us probably experienced problems with productivity during this pandemic. Especially now that some of us are working in the comforts of our home where distractions are everywhere. For instance, kids running around, the loud music from your neighbour and even the construction site across your street. Luckily, there is one way that can help you stay productive, and that is productivity management. What exactly is Productivity management? And how can we practice it properly? 

What is Productivity Management

A key aspect used by managers and leaders to manage their employees and teams, productivity management is a collection of skills that help individuals and teams improve their productivity.

It’s important not just to the employees but also to the entire organisation. This could result in more products and services that could potentially increase profit, and eventually help the future growth and expansion of the organisation.  .

Ways to practise productivity management

Delegate 

Delegating is one of the most common tips in increasing productivity, and also one of the main  concepts of management. . By giving an assignment or authority to another person to carry out a specific task allows you to focus your attention on other important matters or tasks, leading to a more productive outcome.

Match tasks to skills

To increase the overall productivity of your organisation, you’ll need to delegate the task to your qualified employees that have a proven record in a certain field. Knowing your employees’ skills, behaviour, strengths, and weaknesses is important when maximising efficiency and increasing productivity. For instance, your creative employees would be the best choice to handle design tasks, and out-of-the-box thinkers would probably be the right choice to gather new ideas. So, ask yourself this question before delegating: is he/she the best person suited for this task?

Communicate 

Communicating effectively with your staff could lessen the task of going back and forth in emails, resulting in a more productive outcome. Luckily, besides emails, there are many ways for you and your staff to communicate effectively, especially now that most of us are in a work-from-home setup. For instance, using tools, such as Slack, Whatsapp, and Teams can make for quicker team communication. Also, aside from chatting, you can set video calls for quick meetings and status updates so you can easily discuss some concerns and the progress of your team on their projects.

Adapt to telecommuting

Granting your employees the ability to work from home might seem unproductive, especially with all the distractions at home.. However, this may also allow them to utilise the time wasted from  waiting in line for the shuttle to arrive or from the heavy traffic they have to endure during rush hours. 

Practise giving employees recognition 

Giving employees recognition will boost both their productivity and  their morale. Recognising your employees for a job well done will make them feel appreciated and motivated. Giving recognition to your employees can come in different forms. For example, it can be taking your team out for a meal or publicly complimenting them in front of the whole team, as an appreciation for their hard work.  

We hope these tips will help you and your teams’ productivity. If you need assistance with productivity and quality management for your business, we can help you! We have digital tools, such as performance management systems that could track the overall performance of your employees. We also have training and consultancy services and other digital solutions, such as e-learning, augmented reality, and SSAVANT, our simple and intuitive learning management system. So, get in touch with us to know more about our products and services!